Hire Intelligence’s guide to event planning puts local businesses on the map

By Hire Intelligence, 29 October, 2018


Technology rental service, Hire Intelligence, have used their vast industry experience to provide a comprehensive guide to running a successful event. Whether it’s your first show or you’re keen to try a new format, the guide gives a series of handy hints and tips, from finding the perfect venue to booking the right entertainment, to ensure that your event is a success.

One of the hardest things to do with any event is choosing who supplies the services you require, be it caterers, cleaners or transport. With a myriad of options to choose from, it can be difficult to balance the budget against the quality of service you need. To answer this problem, the guide contains a map of recommended local businesses across a number of categories, so you’re never short of trusted options.

Users can filter the map by location and service to find the best local service for their future event. If you are a local business and think you should be featured in this guide, you can apply to be featured with a short form below the map.

Overall, the guide outlines the checklist you need for planning and executing a successful event so nothing falls through the cracks. The venue is the first thing you need to consider and when selecting the location, it is imperative to choose a location that is easily commutable via multiple transport options and has access to parking.

You need an experienced and dedicated team behind you so your guests are well-cared for. Hire staff with a good industry record, so you don’t have to micromanage every employee. A judicious use of technology can help the event run smoothly, using networked tablets or walkie-talkies can keep employees organised and minimise risk of miscommunication.

Make sure you’ve considered how you’re going to publicise your event. Sit down with your photographer/videographer beforehand and ensure they are aware of all expectations and how you intend to use their images/footage. These snapshots can be used as a tool for the marketing for your next event, so they need to embody and emphasise your brand. Publicise your social media presence so guests can engage with your company during the event and feedback on their experiences afterwards.

Other things to consider:

  • Entertainment: Be mindful of your budget and your guestlist when booking your entertainment, think what would your guests enjoy and what compliments the tone. Death metal might not suit an awards evening!
  • Catering: Provide a variety of options that cater for allergies and dietary needs. Make sure ingredients are communicated effectively across the team and with your guests.
  • Transport: You need to allow time for your guests to arrive at the venue and arrange multiple transport options. Have a plan B ready for any last minute issues.
  • Equipment: Hire an equipment rental service to get the best technology for your event with easy installation and high-quality equipment.

Source: Hire Intelligence