Operations Coordinator – Events

Location NSW
Type Full-time
Closes 29 December 2017

This is a full-time position with the requirement to work additional hours and weekends where necessary during peak periods.

Your ability to multi task and meet deadlines in the fast-paced world of event management will be rewarded with a competitive salary package and supportive team environment.

The Operations Coordinator is responsible for event planning and coordination for exhibitions and conferences run by Interpoint Events, part of The Intermedia Group and will work closely with the Marketing Manager and Managing Director. Reporting to the Marketing Manager you will be working on a range of events including, trade exhibitions, conferences, gala awards and other projects as they arise. For information on the list of events please go to: http://www.intermedia.com.au


This role requires:

  • previous experience in the administration & operations of events
  • high level project management skills
  • high level operational capability to deliver an event on time and manage multiple contractors and deadlines simultaneously
  • experience in preparing, setting and managing event budgets
  • displays high level judgement and decision making ability
  • useful to have knowledge of the events landscape and market complexities
  • a mature and independent mindset; confident to network with stakeholders at all levels – good customer relationship skills
  • exceptional communication skills
  • the ability to work as part of smart, high achieving team in a very busy environment
Must be able to travel and work away from home and irregular hours when required.

More about the role in Event Planning:

  • Development of a critical path in terms of operations deadlines
  • Event logistics and operations including communication with venues, stand builders, audio visual and other suppliers
  • Use an online registration system (Cvent) to build a registration platform, managing online registrations and manage invoicing and reconciliation
  • Provide strategic and creative input on new event initiatives
  • Administer a conference program and speaker liaison
  • Work closely with external clients/partners to provide regular updates and reports on the progress of an event
  • Source quotes, negotiate rates with suppliers and manage costs within event budgets
If you believe you have what it takes please send through cover letter and CV to [email protected]